Features
Everything a coworking space runs on.
From the first drop-in to the hundredth member, Ocisa covers booking, passes, memberships, billing and the front desk, for one location or many.
Booking
One live calendar for every bookable space, used by members, visitors and your team.
Every kind of spaceHot desks, dedicated desks, meeting rooms, phone booths, private offices, studios and event space.
Flexible ratesHourly, half-day, full-day and multi-day prices, with member and peak-time rates.
Timeline and floor planSee the day by space, or click a desk on your floor plan to book it.
Rules that protect your spaceOpening hours, buffers between bookings, minimum and maximum lengths, and cancellation windows.
Recurring bookingsThe weekly team meeting, booked once for the whole quarter.
Calendar syncBookings appear in Google and Outlook calendars, with reminders by email.
Drop-ins & day passes
Turn walk-ins and visitors into revenue, without anyone at the desk.
Book and pay onlineVisitors pick a day or an hour, pay by card and get a confirmation with a check-in code.
Pass bundlesSell 5- and 10-day bundles with an expiry date; each visit is counted automatically.
Half-day and hourly drop-insCharge for exactly the time a visitor needs, at the desk or online.
Capacity limitsPasses stop selling when the desk area is full, so members always have room.
Gift passes and promo codesCodes for events, partners and first-time visitors, with limits and end dates.
From visitor to memberSee who keeps coming back and offer them a membership at the right moment.
Memberships
The plans you sell, with the perks and limits you choose.
Any plan you sellFlex, part-time, dedicated desk, private office and virtual office plans.
Included creditsRoom hours, guest passes or print credits each month, used up automatically when members book.
Company accountsSeveral members under one company, with one invoice and a team admin.
Member portalMembers book, see their credits, update their card and download invoices themselves.
Sign-up with agreementsNew members choose a plan, accept your agreement and pay online.
Freezes and changesPause, upgrade or change a plan mid-month with automatic proration.
Billing & payments
Recurring invoices and card payments, without the end-of-month scramble.
Stripe and SquareCard and pre-authorized payments go straight to your own account.
Automatic renewalsMembership invoices are created and charged on schedule, with receipts sent automatically.
Extras on the invoiceExtra room hours, guest passes, mail handling and one-off charges added to the next invoice.
Taxes done rightHST, GST, PST and QST rates per location, shown clearly on every invoice.
Failed payment follow-upPolite automatic retries and reminders, with a list for your team to follow up.
Deposits and refundsSecurity deposits for offices and refunds or credits in a couple of clicks.
Check-in & front desk
A friendly welcome, and an accurate count of who is in the building.
QR code check-inMembers and pass holders scan their code on the front-desk tablet.
Guest sign-inGuests sign in by name, and their host gets a message that they have arrived.
Who is in todayA live list of members, visitors and guests in each location.
Visit countingCheck-ins count against part-time plans and pass bundles automatically.
Mail and packagesLog deliveries and notify members, ideal for virtual office plans.
Help desk notesRequests and issues logged against a member or a space.
Your brand
Members see your space, not ours.
Your own web addressA subdomain or your own domain for the booking page and member portal.
Your logo and coloursOn the booking page, the portal, emails, invoices and the check-in tablet.
Embed on your websiteAdd the booking widget or a “Buy a day pass” button to your existing site.
Your emailsConfirmations and reminders in your voice, sent from your address.
Multiple locations
Built for operators with one space or many.
Every location, one accountSpaces, prices, taxes and opening hours set per location.
Book across locationsMembers can use any location their plan includes.
Team rolesOwners, managers and front desk staff see only what they need, per location.
Activity logA record of who changed a booking, a plan or an invoice, and when.
Reports
The numbers that matter to a coworking business.
OccupancyDesk, room and office use by hour, day and location.
Revenue by productMemberships, offices, passes and bookings side by side.
MembersNew members, cancellations, churn and lifetime value.
ExportsInvoices, payments and taxes ready for your bookkeeper or accounting software.
See Ocisa in your space.
Start on your own, or book a free demo and we will set it up with you.